Event Coordinator (Part-Time/After Hours)

Meeting Tomorrow is a 13 year old company with a startup feel, with a team of 80 friendly employees, 2 dogs, headquartered in the Ravenswood corridor of Chicago. We service the event industry by providing technology services and equipment to enable live and virtual events nationwide. We do 10,000+ events a year ranging anywhere from small sales meeting setups to large conferences with thousands of attendees. We offer the best coworkers you’ll find anywhere, extensive training and professional development, great benefits, and the opportunity to work in a fast-paced, team oriented, entrepreneurial environment.

What we need:

We’re looking for an Event Coordinator to join our team to support our Event Services team after hours.  Meeting Tomorrow is available to our clients at all hours and we need someone to help fill in the gaps on Saturdays and Sundays and also from 7:00pm – 10:00pm CT on weekdays.

We are looking for two people to fill these roles and can be flexible on the structure and shifts.  If you’re available to work until 10pm and open to working on weekends, read on!

About the role:

  • Procure technology and audiovisual equipment and services through a national and local partner network to enable nationwide events
  • Review event specifics and expectations and hire partners that meet the qualifications needed to ensure event success
  • Communicate order details for nationwide events to clients, technicians, and vendors
  • Provide lightning-fast response to client requests and live support needs
  • Monitor event management processes by confirming milestones with technicians and onsite client event contacts
  • Enter event details into computer system
  • Assist with other in-office projects as needed

Who you are:

  • Familiarity with technology, software, and/or audiovisual equipment preferred
  • Strong communication skills
  • Extremely detail oriented and organized
  • Responsible and responsive
  • Adaptable to the needs of the team
  • Comfortable in fast-paced environment
  • Willingness to learn new skills
  • Critical thinker and problem solver
  • Excels in a high-support, low direction environment

Anything else?

What makes Meeting Tomorrow’s culture so special is the people, and we look for candidates who are a match for our company’s core values: commitment, kindness and humility. If those words describe you and you see yourself in the rest of this posting, you’re ready to apply!

Application Instructions:
Please include:

  • Your resume.
  • A cover letter that explains why you’d be happy in this role and at Meeting Tomorrow, and why you’d be a good fit. Cover letters are an important way for us to get to know you and see what you’re all about, which we know can be hard to express in a resume alone.
  • We want you to be happy in this role, so if you don’t see a fit for yourself, take a look at other positions we have open. Still don’t see anything? We’re growing and always looking for great people, so send us some more information about you and your interest in us.

Meeting Tomorrow is an equal opportunity employer.

To learn more about us:

View all open positions »
Fill out my online form.