Your message deserves a great stage.
We design stages and event spaces that put the spotlight on your brand. Any venue, any city — consistently fresh stage design and execution for events of all sizes.
You have a message to share, an audience to inspire, and a corporate event to plan. But the right event stage design can feel like a mountain of details, decisions, and creative unknowns. We know that feeling.
Our mission is to be the partner you can count on, working side-by-side to translate your goals into an impactful stage—without the stress. We’re here to help you create a full event environment that tells your brand’s story and leaves a lasting impression.
We start with a deep dive into your event goals. Our creative team takes the time to learn all about your brand, event strategy, and audience. We’ll explore other events in your industry and discuss where you want to draw inspiration from and, more importantly, where you want to stand out.
We’ll create detailed 3D renderings and videos that show you the space from every angle. This is where we provide options and fine-tune every element until your vision is perfectly captured. We make changes based on your feedback until we’ve hit the nail on the head.
Your stage is the centerpiece, but it’s just one part of the bigger picture. Our team considers the entire venue as a single, cohesive canvas. We think about how to create a full venue transformation, activating every space—from entryways and lounges to hallways—to enhance the overall attendee experience and reinforce your message.
Our roots are in production, which means we bring a high level of expertise in execution to the table. We obsess over the details, using CAD drawings and rigging plots to ensure every custom element is constructed and installed to exactly match the vision and fit perfectly within the space.
When it’s time for the event, our dedicated on-site teams take over. They handle all the logistics and technical details, from setup to strike, ensuring your stage is built to spec and looks flawless. We take care of everything so you can focus on a successful event.
For clients with multiple events or annual conferences, we offer the unique service of storing and reusing custom fabricated elements. This allows you to maintain brand consistency across many events and significantly reduce future costs.
Plus, by leveraging our extensive inventory of rental elements, we can deliver unique corporate event stage design while saving you time and money.
“I was in charge of two events in two months for a Fortune 500 company and both were both big successes largely due to the smooth productions that Meeting Tomorrow orchestrated for us.”
– Pushpa Gowda, Managing Director of Global Technology Engagement, Jones Lang LaSalle
Elevate your event and discover new ways to bring your brand to life onstage. Our guide includes six design themes and dozens of stage design examples. The images serve as inspiration, and we can apply similar design concepts across any budget.
We focus on maximizing impact within your budget. Many low-cost elements can elevate a simple stage. These include great lighting design, using fantastic graphics on screens or monitors, or utilizing rental items like professional soft seating on the stage.
Additionally, choosing our reusable, modular designs is a smart investment; you purchase a custom look once and can deploy it for multiple events, significantly reducing your cost per use.
General session stage design costs vary widely depending on event scale and overall custom ask needs. For a conference of approximately 500 people, a visually effective stage design package starts at $20,000 and can go up from there.
A few of the main factors driving cost are the size of your screens (especially if using LED), custom fabricated elements, the complexity of the scenic elements, the requirements of the venue, and the necessity of structural rigging.
We specialize in creating stages with reusable and transportable elements. For clients with multiple events or an annual conference, we can design modular components that can be reconfigured for different venues and themes. We also offer a unique service to store these elements for you, saving you significant time and money on future projects while ensuring brand consistency.
A simple stage is a singular element of your event, designed to be a functional platform for presentations and performances. A full venue transformation is a holistic, strategic design approach where the stage is just one part of a larger, integrated plan. This process activates every space in your venue—from entryways and hallways to lounges—using lighting, scenic elements, and branding to create one cohesive, immersive experience that guides attendees and reinforces your message. We can help with stage design, a venue transformation, or anything in between depending on your needs.
Projection beams an image onto a screen surface. It is a cost-effective solution but is easily washed out by stage or ambient light. An LED video wall creates the image using individual light-emitting diodes, providing a brighter, clearer, and more color-saturated image that holds up well in any lighting condition. For a detailed comparison, please see our resource on LED vs. Projection.
Yes, we absolutely design the graphics and content. We have a full suite of creative services supported by an in-house creative team dedicated to your event. We can handle everything from designing slides and producing video content to creating custom stage graphics. We are ready to jump in whether you need a full creative concept developed from scratch or specific assets produced—we meet you where your needs are.
Yes, we prioritize sustainable event production. Our most environmentally responsible choices are our modular and reusable stage designs, which reduce single-use waste. We love to collaborate with you to meet your own event sustainability goals. Additionally, as a company, we are carbon neutral, meaning we offset our own carbon emissions.
We determine the right design through a highly collaborative creative stage design discovery process. This includes initial meetings where we listen closely to your preferences, understand your brand guidelines, and discuss your event objectives. We often present mood boards and real-life design examples to hear what you like and dislike before creating custom 3D renderings tailored to your specific event.
Yes! When the budget and venue layout permit, it enhances the flow of the event and provides a more professional experience for both the audience and your speakers.
Rigging is the necessary process of safely suspending heavy equipment like large screens, LED walls, and comprehensive lighting from the ceiling. If your design includes these flown elements, rigging is required. We manage this entirely: our certified rigging professionals will assess the venue, create a detailed, safe plan, and supervise the installation to ensure full compliance with safety standards.
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Meeting Tomorrow is the leading full service, nationwide AV and event technology partner to Fortune 500 companies, agencies, and associations.
