Last Updated April 8, 2019

And now for the exciting legal part:

This website, (this “Site”), is owned and operated by Meeting Tomorrow, Inc. (“Meeting Tomorrow,”we” or “us”). This Meeting Tomorrow Privacy Policy (“Privacy Policy”) explains our policy regarding the collection, use and disclosure of certain information, including Personally Identifiable Information (as defined below) obtained by Meeting Tomorrow via this Site only.

BEFORE UTILIZING THIS SITE, BROWSING THIS SITE, SUBMITTING ANY INFORMATION VIA THIS SITE AND/OR USING ANY SERVICES AVAILABLE THROUGH THIS SITE, PLEASE READ THIS ENTIRE PRIVACY POLICY AND THE MEETING TOMORROW USER AGREEMENT (THE “AGREEMENT”) CAREFULLY. THIS PRIVACY POLICY IS INCORPORATED BY REFERENCE INTO THE AGREEMENT. By accessing this Site or using our services via this Site, users (“you” or each a “user”) consent to our information practices and agree to be legally bound by and abide by the terms of this Privacy Policy and the Agreement. This Privacy Policy applies only to information collected via this Site and does not cover any information collected by us using any other means.

Collection and Use of Information

“Personally Identifiable Information” means specific information about users obtained via this Site that can be used to identify and contact a person, such as a person’s name, a person’s postal delivery address, a person’s e-mail address, a person’s payment method (e.g., credit card or debit card) and a person’s telephone number.

When you register or re-register at this Site, we may ask you to supply us with Personally Identifiable Information and other information so that we can provide, enhance and personalize our services and marketing efforts. For similar reasons, we may supplement the Personally Identifiable Information you provide with publicly available information about you. We use this information to process your registration, your orders and your payments, and to communicate with you on these and other topics. We also use your e-mail address to send you newsletters, as well as messages about Meeting Tomorrow special offers, promotional announcements and consumer surveys. Occasionally, we may send these materials to you via postal mail, using the shipping address provided. Our packages that contain the rental equipment shipped to you may also contain promotional items or advertisements. If you no longer want to receive the newsletters, other announcements or non-equipment-package postal mail, simply send a quick e-mail. Please note that you cannot unsubscribe from certain correspondence from us, including messages relating to your account transactions.

We track your interactions with us, including but not limited to your Site activity, rental selections, payment history and correspondence, as well as any incoming e-mails and related activity. We use this information for such purposes as personalizing the Site to better reflect particular interests, tracking your orders, and helping us quickly and efficiently respond to inquiries and requests and otherwise enhancing our service offering for our customers. We may also disclose and otherwise use, on an anonymous basis, certain information, such as, aggregate information, survey responses, consumption habits, commentary and non-personal information about users.

While using the Meeting Tomorrow service and this Site, you may have opportunities to post reviews or other personal information in public forums. Please understand that when you post such information, it is made public and is not subject to this policy.

Back to top

Links to Other Sites

This Site may contain links to sites operated by third parties whose policies regarding the handling of information may differ from ours. While we endeavor to associate with reputable sites, Meeting Tomorrow cannot be responsible for the information handling practices of these other sites. This Privacy Policy does not apply to other sites linked to by this Site.

Back to top

Viewing and Updating Your Information on Meeting Tomorrow

You are responsible for updating and maintaining the truth and accuracy of the information you provide to us via this Site. If you want to update Information that you have provided to us via this Site, you may do so by visiting the “My Account” section of this Site.

While we will make reasonable efforts to comply with your request to modify information, you should be aware that it is not always possible to completely delete or modify all information in our databases and servers. Additionally, we may intentionally retain information you have requested us to modify or delete in certain circumstances, such as to resolve disputes, troubleshoot problems and enforce our agreements with you. Further, we are unable to modify information in the records of any third-party who has been provided with this information in accordance with this Privacy Policy.

Back to top

Cookies and Other Technology

When you access this Site, certain information about you and your use of this Site may be collected automatically through the use of various types of technology. For example, as you browse this Site, “cookies” are placed on your computer’s hard drive. (Cookies are small pieces of data that are sent to your browser from a Web server and stored on your hard drive for record keeping purposes.) In general, cookies can make the Web more useful by storing information about your preferences on a particular site. If your browser is set to not accept cookies, your access to this Site may be limited.

In addition to cookies, we use other technologies, including pixel tags, to gather information on how our users interact with this Site and to otherwise help us efficiently operate and monitor our Site and service. These technologies, show us, for example, popular pages, conversion rates, click-throughs and other information that can be used to improve, operate and monitor our site and our service.

Back to top

Disclosure of Personal Information

In an effort to serve you better, improve your online experiences and protect ourselves and others, we may share Personally Identifiable Information, in a reasonable manner as described below. In our sole discretion, we may sell, share or disclose any information about you that is not considered to be Personally Identifiable Information.

Except as otherwise provided, we will not sell your Personally Identifiable Information to third parties without notifying you of our intent to sell this information in advance and giving you a reasonable opportunity to prevent your Personally Identifiable Information from being sold.

Occasionally we use other companies, agents or contractors to perform services on our behalf. For example, we have partnered with other suppliers for various equipment and services. We also provide postal addresses to the U.S. Post Office or Federal Express delivery purposes. In the course of providing such services, these other companies may have access to Personally Identifiable Information.

We may release Personally Identifiable Information to third parties (i) to protect against or investigate fraud or other potentially harmful or illegal activities; (ii) if we reasonably believe disclosure is required by law; (iii) if we reasonably believe disclosure is necessary to establish or exercise legal rights; or (iv) to defend against claims or in situations involving potential threats to physical safety.

In the event that Meeting Tomorrow is acquired by or merged with a third-party, we reserve the right, to disclose, sell or otherwise transfer all Personally Identifiable Information we have collected as part of or in connection with that transaction.

Other than as described above, with your consent, we may also share Personally Identifiable Information about you with third parties. Once we share Personally Identifiable Information with your consent to a third-party, the use and protection of that information by the third-party will no longer be subject to this Privacy Policy.

Back to top


Meeting Tomorrow takes information security very seriously and uses reasonable administrative, technical and managerial measures to protect Personally Identifiable Information from unauthorized access. For example, we utilize Secure Sockets Layering, an industry-standard protocol for certain types of transmissions, in order to encrypt Personally Identifiable Information provided by you through the Site’s registration and sign up process. Additionally, we store e-mail addresses and information regarding payment methods in an encrypted form. You are responsible for maintaining the confidentiality of your account information and for restricting access to your computer or mobile device through which you access this Site. Users of public or shared computers or unprotected mobile devices should log out at the completion of each visit to this Site.

By using this Site, you expressly agree that we can communicate with you electronically regarding Personally Identifiable Information, security, privacy, and administrative issues relating to information you have provided and/or your use of this Site.

Unfortunately, no security system can be guaranteed to be 100% secure. Accordingly, we cannot guarantee the information you provide to us and cannot assume liability for improper access to such information. By using this Site you agree to assume any security risks associated with that use.

Back to top

Children Under the Age of 13

Our Site if not intended for children under 13 years of age. No one under age 13 may provide any information to or on the Site. We do not knowingly collect personal information from children under 13 years of age. If you are under 13 years of age do not use or provide any information on this Site, including without limitation your name, address, telephone number, email, or any screen name or user name you may use.

Back to top

Changes to This Policy

Meeting Tomorrow reserves the right in its sole discretion to make changes to this Privacy Policy at any time for any reason by posting the revised provisions on this Site. The revised provisions shall be effective from and after the date that they are posted on the Site. By continuing to use the Site after revisions to the Privacy Policy have been posted on this Site, you agree to any and all revised terms.

Back to top

Governing Law

This Site is controlled and operated by Meeting Tomorrow from its offices in the United States of America. You acknowledge and agree that this Privacy Policy will only be construed and evaluated according to the laws of the United States of America and the laws of the State of Illinois. If you are accessing this Site from locations outside of the United States of America, you are responsible for compliance with any and all applicable laws of those or any other applicable locations, including but not limited to any laws pertaining to privacy or disclosure of information.

Back to top


If you have any questions concerning your account, please contact Customer Service at 1-877-633-8866. If you have questions concerning this privacy policy, please contact us.

Meeting Tomorrow User Agreement

This website, (this “Site”), is owned and operated by Meeting Tomorrow, Inc. (“Meeting Tomorrow,” “we” or “us”). This Meeting Tomorrow User Agreement (“Agreement”) describes the terms and conditions applicable to the Content (as defined below) available through this Site. This Agreement describes your responsibilities and, among other things, limits the liability of Meeting Tomorrow. By placing an order with Meeting Tomorrow via this Site, you also agree to be bound by the Lease Terms & Conditions. If you place an order with Meeting Tomorrow, the Lease Terms & Conditions shall supercede this Agreement.


If you do not agree with any part of this Agreement, YOU MUST NOT USE THIS SITE.

Meeting Tomorrow reserves the right, in its sole discretion, to amend this Agreement or change or discontinue any permissions granted under this Agreement at any time by posting the amended terms on this Site. The amended terms shall be effective from and after the date they are posted on the Site. Meeting Tomorrow incorporates herein, by reference, the Meeting Tomorrow Privacy Policy, also found on this Site.

Intended Purpose of the Site

This Site has been established primarily for the benefit and use of Meeting Tomorrow customers and potential customers. Meeting Tomorrow may, in its sole discretion, restrict the Site to selected users. This Site contains information concerning Meeting Tomorrow and its various products and/or services. The Content on this Site is provided for informational use only and should not be relied upon. The term “Content” shall mean any information, data, software, photographs, graphs, video, typefaces, graphics, music, sounds, images, illustrations, maps, designs, icons, articles, written and other material and compilations (collectively, the “Content”) included on this Site. Meeting Tomorrow takes reasonable measures when determining the Content of this Site but cannot guarantee the accuracy or completeness of this information. Not all products or services referred on this Site may be available and Meeting Tomorrow may change the products or services described on this Site at any time without notice.

Back to top

Copyright Notice

You acknowledge that all Content included on this Site constitutes the intellectual property of Meeting Tomorrow, except to the extent that such Content may be owned by third parties. Reproduction, creation of derivative works, storage, distribution, public display or performance, transmission or publishing the Content retrieved from this Site, in all forms, media and technologies now existing or hereafter developed, is strictly prohibited, except as expressly provided herein, and is subject to the U.S. copyright law and the copyright laws of foreign countries. The permissions granted herein apply ONLY to Content owned by Meeting Tomorrow. Permission to use Content owned by third parties will need to be obtained from those third parties.

Personal Non-Commercial Use

You may copy, reformat and print Content from this Site for personal, non-commercial use. You may also use portions of Content in written reports, so long as you properly attribute the information by including the following: “Used with permission from Meeting Tomorrow, Inc. Copyright [current year]. All rights reserved.”

Commercial Use

You may only reproduce Content for commercial use, with the prior written permission of Meeting Tomorrow, and you may be required to pay a fee for such use. To request permission to utilize Content for commercial use, send an e-mail or call 1-877-633-8866. If permission is granted, you must comply with all of the following requirements:

  • The following text must clearly appear along with the reproduction of the Content: “Used with permission of Meeting Tomorrow, Inc. Copyright [current year]. All rights reserved.”;
  • The Content must be reproduced in its entirety or in a condensed form, as submitted to and approved by Meeting Tomorrow;
  • If the Content is posted online, the content must have a visible, active link back to;
  • The Content must be attributed to the appropriate Meeting Tomorrow author (when applicable); and
  • A copy of and /or the URL relating to the Content, as applicable, must be share with Meeting Tomorrow.

Failure to follow Meeting Tomorrow guidelines may be considered a copyright or other violation of law and be pursued with the appropriate legal action. Meeting Tomorrow reserves the right to require that a third-party cease its use of Content at any time.

Back to top

Corporate Identification and Trademarks

The Meeting Tomorrow logo and various other associated logos and marks are trademarks of Meeting Tomorrow. Other marks and or logos may be trademarks of third parties. You may not use, copy, reproduce, republish, upload, post, transmit, distribute or modify the trademarks appearing on this Site in any way, including in advertising or publicity pertaining to distribution of materials on this Site, except as expressly permitted herein, without the prior written consent of Meeting Tomorrow or the trademark owner or other authorized party. To inquire about permission for logo and trademark usage, please contact us or call 1-877-633-8866. Meeting Tomorrow cannot give you permission to use third-party logos or marks.

Back to top

Acceptable Use

You may not use robots or other automated means to access this Site without prior written consent of Meeting Tomorrow. You represent that you are of sufficient legal age to create binding legal obligations for any liability you may incur as a result of your use of this Site and as provided in this Agreement. You agree to promptly update information submitted via this Site (if applicable) in order to keep it current, complete and accurate.

Please be aware that even if you do not give us your real name, your Web browser transmits a unique Internet address to us that can be used by law enforcement officials to identify you. Any unauthorized attempts to upload or change information, to defeat or circumvent security measures or to utilize this Site for reasons other than its intended purposes are prohibited. Meeting Tomorrow monitors this Site. You expressly consent to such monitoring and you are advised that any evidence of criminal activity may be provided to law enforcement officials. Meeting Tomorrow will seek to prosecute fraud and illegal use of this Site to the fullest extent of the law.

Back to top

Privacy Policy

You confirm that you have read and accept our Privacy Policy, the terms of which are incorporated herein, and agree that the terms of the Privacy Policy are reasonable and satisfactory to you. You consent to the use of information about you by Meeting Tomorrow and/or third parties it shares such information with in accordance with the terms of and for the purposes set forth in the Privacy Policy. Meeting Tomorrow makes no representation or warranty with regard to the sufficiency of the security measures used for data transmission, handling and/or storage. Meeting Tomorrow will not be responsible for any actual or consequential damages that result from a lapse in compliance with the Privacy Policy because of a security breach or technical malfunction.

Back to top

No Warranties

Meeting Tomorrow provides no warranty, express or implied as to the accuracy, timeliness, completeness, merchantability, fitness for a particular purpose, title, quality and non-infringement of any Content, features or services on this Site. All Content, features and services on this Site are provided on an “as is,” “as available” basis without warranties of any kind, either expressed or implied without limitation. Meeting Tomorrow and/or its suppliers shall have no responsibility or liability for errors or omissions on this Site.

Without limiting the above, Meeting Tomorrow makes no warranties whatsoever concerning the actual products and/or services described on this Site, the manufacturers, dealers and/or suppliers of those products and/or services and information received from third parties about those products and/or services, including but not limited to product/service descriptions, product/service availability, merchantability, fitness for a particular purpose, sales information and price information.

Without limiting the above, no warranty or guarantee is made: (i) that use of this Site and all software, products and/or services associated with this Site will be uninterrupted, error free or free from viruses or other malicious code; or (ii) that results that may be obtained from the use of this Site or the Content will be accurate or reliable. YOU EXPRESSLY AGREE THAT YOUR USE OF THIS SITE AND CONTENT ON THE SITE IS AT YOUR SOLE RISK.

Back to top

General Limitation of Liability


Some states, to the extent their law might be deemed to apply, do not allow the limitation of liability, so the foregoing limitations might not apply to you.

Back to top


You hereby agree to indemnify, defend and hold the Covered Parties harmless from and against any and all liability, losses, costs and expenses (including attorneys fees) incurred by any Covered Party in connection with any claim, including, but not limited to, claims for defamation, violation of any third-party rights, violation of rights of publicity or copyright infringement, arising out of your use of this Site or any Content on the Site, your connection to this Site, your submission of Comments (as defined below) and disclosure of any information therein, your breach of any warranties made in this Agreement and/or your violation of this Agreement.

Back to top

User Comments, Feedback and Other Submissions

You may send Meeting Tomorrow comments, questions, suggestions or ideas relating to its products and/or services and this Site. You may also have the opportunity to post reviews or other information in public forums.

You represent and warrant that you own all intellectual property rights in all comments, feedback, suggestions, ideas, reviews or other information disclosed, submitted or offered to Meeting Tomorrow through this Site (collectively, “Comments”) and have the right to transfer such intellectual property rights as provided herein. You agree to transfer all intellectual property rights in your Comments and to information disclosed in your Comments to Meeting Tomorrow. You expressly agree that Meeting Tomorrow may take any and all actions necessary to obtain, maintain and protect its ownership interest in Comments and/or information and rights disclosed therein, including without limitation obtaining copyrights, trademarks and/or patent registrations and licenses or assignments of such intellectual property rights. You agree to assist and will cooperate fully with Meeting Tomorrow and its agents, upon request, in pursuing any such registrations and/or protecting its rights.

Back to top

Links to Other Websites and Third-Party Information

This Site includes outside links to third-party websites. These links are provided to you only as a convenience. Your use of each of these third-party websites is subject to the conditions, if any, that each of those websites has posted. These third-party websites are not under the control of Meeting Tomorrow and Meeting Tomorrow is not responsible for the contents of any linked website or any link contained on a linked website. Meeting Tomorrow does not guarantee or warrant the accuracy or completeness of the information or content included on these third-party websites and expressly disclaims any liability or responsibility for any information that is available on any third-party website linked to by this Site. The inclusion of third-party content or link to a third-party website is not a recommendation or endorsement of that content, the third-party website or products and/or services referenced on that website.

Back to top

Links by Others to this Site

Meeting Tomorrow hereby grants permission to you to link to this Site, provided: (i) you comply with this Agreement; (ii) you agree to remove or disable the link immediately upon notice from Meeting Tomorrow and (iii) no content on any website containing a link to this Site disparages or defames Meeting Tomorrow, its products, services, suppliers, officers, directors or employees, or contains any inappropriate or questionable content.

Back to top

Termination of Usage

User access to all or part of this Site may be terminated or suspended at any time, without notice and for any reason.

Back to top


Meeting Tomorrow may be required by law to notify you of certain events. You hereby acknowledge and consent that such notices will be effective upon our posting them on this Site and/or delivering them to you thorough e-mail.

Back to top


This Agreement, and all related parts of this Agreement represent the entire agreement between you and Meeting Tomorrow regarding your use of this Site and its Content and supersede any prior statements or representations, except with respect to the Lease Terms & Conditions as otherwise specifically provided herein. In the event that any provision of this Agreement is determined to be unenforceable or invalid, any such determination shall not affect the validity and enforceability of any other remaining provisions. Waiver by Meeting Tomorrow of any breach of this Agreement shall not be construed as a waiver of any other breach, and failure to exercise any right arising from any default hereunder shall not be deemed a waiver of such right, which may be exercised at any subsequent time.

Back to top

Governing Laws

This Site is controlled and operated by Meeting Tomorrow from its offices in the United States of America. You acknowledge and agree that this Agreement will only be construed and evaluated according to the laws of the United States of America and the laws of the State of Illinois. If you are accessing this Site from locations outside of the United States of America you are responsible for compliance with any and all applicable laws of those or any other applicable locations, including but not limited to any laws pertaining to privacy or disclosure of information.

Back to top

Contact Information

If you have any questions concerning your account, contact Customer Service at 1-877-633-8866. If you have questions concerning this Agreement, please contact us.

Back to top

The Same Great Service – Nationwide

Call (877) 633-8866

Meeting Tomorrow is the leading full service, nationwide AV and event technology partner to Fortune 500 companies, agencies, and associations.