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Meeting Tomorrow is the leading full service, nationwide AV and event technology partner to Fortune 500 companies, agencies, and associations.
View the template below or download as:
Please respond to [NAME, EMAIL] by: [DATE]
Objective
The purpose of this Request for Proposal (”RFP”) is to solicit proposals from qualified companies who have demonstrated creative and efficient methodology in the deployment and execution of Audio/Visual Event Production for large companies. [Company] is seeking a partner for various levels of events ranging from simple meetings in smaller venues with minimal requirements to large/complex/flagship engagements.
You are invited to submit a response to this RFP. We have provided the instructions, information and specifications necessary for your company (hereinafter referred to as “Supplier”) to respond.
RFP Contact Information
John Smith
123 Main St.
john@email.com
555-555-1234
Questions regarding this RFP will be accepted via email until February 27 @ 5:00 p.m. Eastern time to john@email.com. Questions and answers will be provided to all competing Suppliers.
Timeline
Proposal submission deadline: [date]
In-person presentations: [date range]
Proposal review period: [date range]
Selection to be made by: [date]
References
List three references (name, title, phone, email) from clients of major projects who we can contact. Include event size, scope and complexity. If possible provide references within the [insert your industry] industry.
Event Description & Background
Example: Acme Corporation’s 8th Annual Conference (ACAC) is taking place on Jan 1-5, 2015 at the Mahogany Hotel in Chicago, Illinois. This is the first time the event will take place in Chicago, as it has been held in various US cities over the past 7 years. The ACAC is an internal event attended by all Acme Corporation employees (approximately 350 attendees), meant to celebrate and acknowledge everybody’s hard work over the past year. The ACAC is typically festive, fun, and celebratory. Acme has struggled in the past to keep employees engaged and attentive in an immersive learning environment and are open to ideas and concepts to keep education and sessions engaging. AV budget ranges between $20-30k.
We are looking for an audio visual provider who we can partner with annually. The company should be able to execute events across the US, successfully meet our event goals, and interact seamlessly with our internal planning team.
[INSERT, if applicable]
RFP Questions
Company Overview
Team & Processes
Experience & Situational Questions
Call (877) 633-8866
Meeting Tomorrow is the leading full service, nationwide AV and event technology partner to Fortune 500 companies, agencies, and associations.