Terms & Conditions
BY PLACING YOUR ORDER WITH MEETING TOMORROW, YOU AGREE TO THE FOLLOWING TERMS AND CONDITIONS:
Meeting Tomorrow only provides rentals and services for businesses, non-profits and other organizations. By placing your order you agree that you will not be using the rental equipment for individual or private use. If you have questions about this policy please call us at 1-877-633-8866.
As a condition of placing any order with Meeting Tomorrow, you agree to the following terms and conditions. The terms “Meeting Tomorrow,” “we” or “our” refer to Meeting Tomorrow, Inc. The terms “you” or “yours” refer to the customer ordering Meeting Tomorrow services, equipment rentals, or products. All orders placed by you or the authorized credit card users will be subject to these terms and conditions, unless otherwise agreed by both you and Meeting Tomorrow in writing, and acceptance of any orders by you is conditional upon your agreement of these terms and conditions.
Upon your return of a signed agreement to Meeting Tomorrow, you authorize Meeting Tomorrow to charge the credit card that you have provided (Visa, MasterCard or American Express) with an amount equal to all payments and fees due under this agreement. You also authorize Meeting Tomorrow to charge the credit card on file for all payments and fees in accordance with this agreement upon the end of the equipment rental period specified in this agreement, including but not limited to charges for Accidental Damages Coverage, charges for optional services, and Meeting Tomorrow’s expenses associated with loss of, or damage to, the equipment while the equipment is at the delivery location.
In consideration for the services, equipment rentals, and/or products you order from Meeting Tomorrow, you agree to pay the total fees agreed up on with Meeting Tomorrow. Additionally, you may determine before or during an event that equipment or services not originally contracted for are necessary for such event. You agree to pay for any additional equipment rentals or billable services requested by you (or the authorized credit card users), which will be billed at Meeting Tomorrow’s then-current standard pricing and guidelines. You also agree to pay other charges in accordance with this agreement, including but not limited to applicable taxes, charges for optional Accidental Damage Coverage (see below), charges for optional services, cancellation fees, and Meeting Tomorrow’s expenses associated with loss or theft of, or damage to, the equipment while the equipment is at the delivery location to the extent such loss, damage or theft is not covered by Meeting Tomorrow’s optional Accidental Damage Coverage.
ACCIDENTAL DAMAGE COVERAGE
Meeting Tomorrow’s optional Accidental Damage Coverage covers any damage incurred to the equipment during your rental period that was not caused by intentional damage, gross negligence, theft or loss. If you do not choose Meeting Tomorrow’s Accidental Damage Coverage, you will be wholly responsible for any damages to the equipment whether non-intentional or intentional. If you have purchased the Accidental Damage Coverage it will be noted on your invoice/order confirmation.
Meeting Tomorrow’s optional Theft Coverage covers any theft of the equipment. If you do not choose to purchase the theft coverage, you will be wholly responsible for any loss of the equipment whether intentional or non-intentional. If you do purchase Theft Coverage and need to leverage the policy, you are required to send a copy of the local police report to Meeting Tomorrow within 24 hours of the occurrence. If you have purchased the Theft Coverage it will be noted on your invoice/order confirmation.
You agree to immediately notify our offices at 1-877-633-8866 if you have any issues with our onsite services or equipment, or any concern whatsoever. If your issue occurs after our regular business hours, please call 1-877-633-8866 and select Option 6 to be connected with our 24-hour technical assistance staff. Meeting Tomorrow is not responsible for the compatibility of the equipment rented pursuant to this agreement with any equipment supplied by you or a third party with whom you contracted.
While the equipment is onsite at your delivery location, it is your responsibility to ensure that the equipment is not stolen, damaged, or otherwise harmed. You agree to use the equipment in a careful and proper manner and you shall not use the equipment in any way that is inconsistent with its intended use. You are responsible for paying repair or replacement fees associated with any loss or theft of, or damages to, the equipment while the equipment is at the delivery location to the extent that the damage is not covered by Accidental Damage Coverage or Theft Coverage if you have purchased either coverage option. Equipment must be returned to Meeting Tomorrow in its original state and usable by Meeting Tomorrow. You are responsible to either help resolve the issue or pay for a full replacement of the equipment if the equipment is returned not in its original state. This also applies to equipment returned to Meeting Tomorrow with its software in an unusable state (e.g. with Apple iCloud Activation Lock or Jailbroken).
RENTAL PERIOD EXTENSION
After your event is completed, if you are responsible for returning your equipment to FedEx and your equipment package is not received by FedEx on the agreed upon date, your rental period will be automatically extended to the same duration and billable rate as the initial rental. Please refer to your order confirmation for the return date or call Meeting Tomorrow directly for any questions you have on returning your rental. You may also visit, www.meetingtomorrow.com/returns.
ORDERS WITH DEVICE CUSTOMIZATION
Order customization details and documents must be provided to Meeting Tomorrow no later than the agreed upon date. If the customization details are not received by Meeting Tomorrow by the date agreed upon, additional service fees may be added to the invoice for expedited customization services. If order customization details are required for your order it will be listed on your order confirmation.
Meeting Tomorrow is not liable for internet connection in any way as Meeting Tomorrow cannot control internet bandwidth or data connections from any service provider.
If you need to cancel your full order or a portion of your order, you are required to notify Meeting Tomorrow in writing. Dependent on when the order is cancelled in advance of the event, a cancellation fee will be due at the following rates: If the entire order or a portion of the order is cancelled three business days or greater before the delivery date, a refund of 75% will be processed and 25% remains due. If the entire order or a portion of the order is cancelled one or two business days before the delivery date, a refund of 50% will be processed and 50% remain due. If the entire order or a portion of the order is cancelled the same day as the delivery date, no refund will be processed and the total fees remain due.
Applicable sales or other transaction taxes imposed on us in connection with your order or rental of the equipment or rendering of services will be added to the rental fees payable by you. Applicable use or other transaction taxes imposed on you by any third parties in connection with your order or rental of the equipment or rendering of services are solely your responsibility to report and pay.
EMPLOYEES & CONTRACTORS
In an effort to maintain its status of one of the leading providers in its industry, Meeting Tomorrow expends significant sums of money to train and maintain a quality workforce, as well as maintaining relationships with independent technicians throughout the United States. Accordingly, you agree that you shall not (and continuing for a period of 12 months from the last date Meeting Tomorrow provides goods or services to you) solicit, hire, or contract with, directly or indirectly, any employee, partner, subcontractor or independent contractor of Meeting Tomorrow for the purpose of
obtaining services directly competitive with the services provided by Meeting Tomorrow. You acknowledge that in such case Meeting Tomorrow will suffer irreparable harm.
You agree that Meeting Tomorrow may use your company name and information in marketing materials and website listings of customers.
You hereby agree to defend, indemnify and hold harmless Meeting Tomorrow, including its officers and employees, from any and all claims, suits, damages, losses, liabilities (including but not limited to Workers’ Compensation claims) arising from your or your agents’, subcontractors’ or guests’ use of the equipment or your violation of this agreement. You agree that Meeting Tomorrow shall not be liable to you for any incidental, indirect, special, exemplary, punitive, consequential or lost profits damages related to or arising out of this agreement. You agree that Meeting Tomorrow shall not be liable for any damages that exceed the fees paid by you under this agreement.
GENERAL TERMS & CONTROLLING LAW
These terms and conditions together with Meeting Tomorrow’s order confirmation(s) represent the complete agreement of the parties, and no terms or conditions in any way adding to, modifying or otherwise changing the provisions stated herein and in Meeting Tomorrow’s order confirmation shall be binding upon Meeting Tomorrow unless made in writing and signed and approved by an officer of Meeting Tomorrow. You represent and warrant that you have not relied and cannot rely upon any representation or warranty made by Meeting Tomorrow pertaining to the matters concerning this agreement, except to the extent that such representation or warranty is expressly set forth in the terms of this agreement. In the event that any one or more of these terms or conditions is held unenforceable, the remaining terms and conditions shall remain binding and effective. You may not assign your interest under this rental agreement to any other party without our prior written consent. This agreement and all rights and obligations hereunder shall be governed by the laws of the State of Illinois without regard to conflicts of law principles. The exclusive jurisdiction and venue of any legal proceedings for the resolution of disputes in connection with this agreement shall be a federal or state court of competent jurisdiction in Cook County, Illinois, USA. In the event any legal action is commenced by you or Meeting Tomorrow for the purposes of enforcing any provision of these Terms and Conditions, or in connection with any breach of this agreement, Meeting Tomorrow shall be entitled to its reasonable attorney fees, expenses and court costs should Meeting Tomorrow prevail in the legal action.
These terms and conditions shall apply to all orders placed with Meeting Tomorrow. If you have any questions, comments or concerns please contact us at 1-877-633-8866.
Thank you once again,