Hybrid Run of Show Template
This template helps you coordinate the virtual and in-person components of a hybrid event, and how they’ll work together. You’ll also receive our free video tutorials on building an ROS.
Hybrid Run of Show Excel Template & Tutorial
Hybrid events bring some great benefits: increased reach, inclusivity, and valuable analytics. The only challenge? They’re still a relatively new format for many of the meeting and event planners we work with, and require some new skills and tools.
As an event production company that’s planned and produced hundreds of hybrid events, we wanted to share one of our secret weapons: the hybrid run of show. Created by our project managers, this tool can help you plan every minute of both the virtual and in-person components, and how they work together. Plus, our project manager Katie recorded a three-part class to help you use this tool.
Here’s what the template includes:
- Instructions for use
- Contact list: Keep track of contact details for all staff and stakeholders
- Run of Show Template: Call times, content links, transitions, presenter details, and more
- Completed Example: See what a completed, filled out template looks like
- Katie’s 3-part video tutorial
Keep in mind: When you work with us, our project managers create the run-of-show for your event. We handle all speaker preparation, tech checks, transitions, virtual event platform configuration, content management, and much more. However, if you’re needing to plan a hybrid event DIY without a production partner, this template can help you get started.
Run of Show Template Tutorial Videos
Watch a demo on how to use the template as well as learn hybrid event planning basics from Katie, one of our project managers.
More Hybrid Event Planning Resources
Answering Hybrid Event Production Questions We Hear the Most
Our days are spent helping our clients bring their events to life, and answering the many questions that pop up along the way. And lately, no topic brings up more questions than hybrid events. Although we’ve been producing hybrid events since 2008, they’ve exploded in popularity since 2020. In fact, 64% of planners say they […]
Why Asynchronous Events are a Better Strategy than “True Hybrid”
By: Melissa Jones Clark, Director, National Accounts & Brand Experience, Meeting Tomorrow If you’re an event planner, the buzz around hybrid events over the last year has been inescapable. I understand where the excitement comes from. As we head into the in-person future, our industry has raised hybrid events as the best way to combine […]
How to Boost Virtual Event Engagement with Virtual Trivia
I’ll admit it: When it comes to games, I play to win. Whether it’s the monthly spades tournament with my next door neighbors, or team building games here at Meeting Tomorrow, a little competitive energy always brings people together. I know I’m not alone in loving a good dose of friendly competition. That’s why, when […]