Whether your event is all-virtual or has an in-person audience, we have the experience, crews, and equipment to handle all Boston event productions.

Boston virtual event production


Virtual Event Management

We manage all aspects and logistics of your event, including:

  • Event strategy consultation
  • Use any virtual event platform, or let us help you choose
  • Speaker Tech Check
  • Rehearsals
  • Registration & Login
  • Branding & Customization
  • Breakout sessions
  • Networking

virtual event production company

virtual event planners Boston


Meet Our Virtual Event Planning Team

We’re a team of experienced, dedicated event planners and virtual event producers who love creating high-quality events with you.

With over 1,400+ virtual and hybrid events under our belt since early 2020, we find a solution to any problem, and are prepared for any live-event scenario you can imagine.

Boston hybrid and virtual events

Boston Hybrid Event Production Services

With hybrid events, your reach extends beyond your audience in Boston — the world is your ballroom.

We’re the only company in the county who can manage all the moving parts of your hybrid event, no matter where your presenters and audiences are located.

More About Hybrid Events

event production company“I would like to thank you for your part in making the virtual Advisor Conference a great success. The day was executed without a hitch thanks to your calm expertise. We appreciate all of the prep work and coaching that created a flawless experience for both our speakers and attendees.”
— Jane E.M. Soura, Alerus

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Read more of our reviews >

WATCH: Our Virtual Event Highlight Reel

Watch event examples from our amazing clients, and how we take the whole virtual event production process off your plate.

Success Story: Habitat for Humanity’s $1.6 Million Virtual Fundraiser

When COVID-19 struck, Habitat for Humanity Seattle, King County, was unsure how to execute an important fundraiser online. We produced an engaging, live virtual fundraiser complete with presentations, guest speakers, and pre-recorded videos.

The final result? The fundraiser raised over $1.6 million, which is more than their in-person event raised the year prior.

Read Full Success Story

virtual event success story habitat for humanity

WATCH: Behind-the-Scenes at a Hybrid Event

Take a behind-the-scenes walk with us at a recent hybrid event we produced. Learn about all the equipment and production.

Boston Virtual Event FAQ

We will call you the same day you reach out, or the next business day if you reach out on a weekend. We’ll ask questions to understand the basics of your event, and we will confirm with you if we have a solution that will work with your budget. From there, one of our sales people will soon after schedule a more in-depth call to learn more about your event’s goals, what’s most important to you and your audience, and other details that will help us create a proposal and begin the production process.

Keep in mind that we know virtual event production is a complex process! That’s why we are here to help. If you don’t have all the answers yet, it’s no problem. We can work through it together to help you make the best decisions.

Yes. There are lots of unique and valuable sponsorship opportunities in modern webcast platforms. We can incorporate your sponsors’ branding and logos on your virtual stage, or can even help your sponsors engage with your audience, depending on your platform. We can also help you brainstorm virtual event sponsorship ideas.

We can handle all your registration needs using any virtual event or live streaming platform you choose, including sending out login information, meeting reminders, and any other communication pre and post-event. We also track your attendee metrics like user info and feedback from polls/surveys.

Yes. We can seamlessly integrate live stream production services to supplement your live event. No matter the streaming platform or number of live broadcasting locations, we provide skilled technicians, onsite encoding, detailed contingency plans, and remote viewer support.

Yes. We’re capable of helping with small internal meetings all the way up to virtual town hall meetings and large multi-location broadcasts. We can also support hundreds of simultaneous locations with full AV equipment and technician services for multi-site broadcasting.

Yes. We work with a curated network of professional studios, and we can hand select the right one for your event. These studios have everything needed for an elevated virtual event, from advanced streaming capabilities to green rooms. Your presenters can either present live from the studio, or pre-record their sessions. We can also transform any office space or other venue into a professional studio setting.

Yes — we have several options to allow for attendees to network with each other before, during, or after your webcast. Talk to us about creative options that let attendees meet via video or chat.

When things go wrong during live broadcasts it can be a real disaster for both attendees and presenters. That’s why we always plan ahead for emergencies (internet goes down, presenter missed their flight, etc.) and focus on contingency solutions up front — remote viewer support lines, onsite technicians, pre-recorded audio and video options, 4G internet backups, and more.

A presenter’s effectiveness can make or break the attendee experience, and it really comes down to preparedness. That’s why we conduct tech checks with all presenters to train them on how the platform works so they are prepared and comfortable. We also advise on best practices like what to wear, how to address remote attendees, and managing Q&A.

While ”webcast” and “webinar” are generally used differently, people often use many terms interchangeably. Check out our article, “A First Timer’s Guide to Virtual Events” for more info on what they all encompass.

Who We Work With

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compass group
conference direct
jack morton
johnson johnson
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Boston Hotel and Venue Service

We have technicians based throughout Boston, including Cambridge, Waltham, and Revere – as well as every city nationwide. Whether your event is local to Boston, MA or recurring throughout the country, we’ve got you covered coast to coast. In addition to servicing every Boston office, hotel, and meeting location, we also deliver to every convention center in the Boston area, including the following:


Corporate AV event services Boston Hotel AV event services Boston Convention Center AV event services Boston
Offices Hotels Convention Centers
  • Boston Convention and Exhibition Center
  • John B Hynes Convention Center
  • Seaport World Trade Center
  • Cambridge Healthtech Institute
  • Babson Executive Conference Center
  • Joseph B. Martin Conference Center
  • Batterymarch Conference Center
  • International Green Technology Trade Center

The Same Great Service – Nationwide

Call (877) 633-8866

Meeting Tomorrow is the leading full service, nationwide AV and event technology partner to Fortune 500 companies, agencies, and associations.