Boston Webcasting Services

First, we’ll learn all about your event. We would love to know the overarching purpose of the meeting and how webcasting fits into that to provide a solution that accomplishes your goals. A big part of that is what level of interactivity is needed for all attendees who aren’t at the live site – we can leverage features like polling, Q&A and multiple presentation locations to make it feel like everyone is in the same room.

There are so many different software options with varying levels of capabilities and costs. We will help you choose the right solution for your event by walking you through the options to show you examples of functionality and design. We will make recommendations based on your overall needs and goals.

Platform capabilities include: customizable views branding options HD/SD video feeds registration and login info polling and Q&A host moderation email reminders social media integration technical support via chat or phone post-event reporting

There are many options for where your webcast will originate from. Typically this is one, or multiple, locations where your presenters will be stationed during the event. We can broadcast from a home or office as well as a rented studio or hotel conference room. For an event with a live audience, we will add the necessary audiovisual, cameras and crew to broadcast from that originating event location.

We make sure your host location is set up for success. Your project manager will oversee a site survey pre-event to test the internet and make sure the room is set up correctly. For events with a live audience, we do full-service AV production — everything from staging, lighting and sound, to camera operation and video encoding.

Before the live event, we make sure everything is fully prepped for success – handling any speaker trainings or rehearsals that are needed to make sure everyone is confident leading into the day of the event.

Everything will be setup and tested, contingency plans put in place, and you will have a professional team on-hand to handle all technical elements — camera operators, audio technicians, video engineers, and/or technical directors.

Leading up to and during your broadcast, our remote support line will be open for users to get any help they need in real-time.

After your event, your project manager will lead an event debrief to summarize everything that happened and present opportunities for growth and improvement. They’ll ask for your feedback and suggest new ideas to implement moving forward.

In addition, you’ll get a report with all user information gathered during the broadcast — registration info, polls, quizzes, and more! You’ll get a recording of the webcast in whatever format you choose and further editing support (if needed) with hard drive and archiving options.

Yes. We can seamlessly integrate a virtual component to supplement your live event. No matter the streaming platform or number of live broadcasting locations, we provide skilled technicians, onsite encoding, detailed contingency plans, and remote viewer support.

We can handle all your registration needs using any streaming platform you choose, including sending out login information, meeting reminders, and any other communication pre and post-event. We also track your attendee metrics like user info and feedback from polls/surveys. Then we’ll send you details on how it went — so you can start thinking about your next one.

Yes. We’re capable of helping with small internal meetings all the way up to town halls and large multi-location broadcasts. We can support hundreds of simultaneous locations with full AV equipment and technician services for multi-site broadcasting.

When things go wrong during live broadcasts it can be a real disaster for both attendees and presenters. That’s why we always plan ahead for emergencies (internet goes down, presenter missed their flight, etc.) and focus on contingency solutions up front — remote viewer support lines, onsite technicians, pre-recorded audio and video options, 4G internet backups, and more.

A presenter’s effectiveness can make or break the attendee experience, and it really comes down to preparedness. That’s why we work with presenters to train them on how the platform works and what to expect during the live event. We also advise on best practices like what to wear, how to address remote attendees, and managing Q&A.

While ”webcast” and “webinar” are generally used differently, people often use many terms interchangeably. Check out our article, “A First Timer’s Guide to Virtual Events” for more info on what they all encompass, or, if you have questions about streaming your meeting or event, call (877) 633-8866 and we can help you navigate your options.