Boston Webcasting Services

The #1 Boston full-service webcasting production company since 2003.

Call now (617) 837-9575

QUICK QUOTE

chat now

Are you hosting a virtual event due to COVID-19? We’re taking all recommended precautions to protect our team and clients. Click here to learn how we can help.

You’re looking for a reliable and engaging webcast. We’ve got the knowledge, team, and equipment to make it happen for you.

Software

Live streaming services include Q&A, polling, moderation, and registration on leading industry platforms.

Production

Production and equipment for live events anywhere — staging, lighting, sound, and video recording.

Onsite Technical Support

Technicians onsite at all locations to handle AV, internet, and contingency plans.

Remote Support

We have a support team monitoring every webcast and available to attendees for any technical support needed.

Boston WEBCAST PRODUCTION STEP BY STEP

These are the steps we will walk you through to develop a custom virtual solution for your event.

STEP 1: Set the goals

First, we’ll learn all about your event. We would love to know the overarching purpose of the meeting and how webcasting fits into that to provide a solution that accomplishes your goals. A big part of that is what level of interactivity is needed for all attendees who aren’t at the live site – we can leverage features like polling, Q&A and multiple presentation locations to make it feel like everyone is in the same room.

STEP 2: Choose the right software

There are so many different virtual event software options with varying levels of capabilities and costs. We will help you choose the right live streaming solution for your event by walking you through the options to show you examples of functionality and design. We will make recommendations based on your overall needs and goals.

Platform capabilities include:

customizable views
branding options
HD/SD video feeds
registration and login info
polling and Q&A
host moderation
email reminders
social media integration
technical support via chat or phone
post-event reporting

STEP 3: Find a location

There are many options for where your webcast will originate from. Typically this is one, or multiple, locations where your presenters will be stationed during the event. We can broadcast from a home or office as well as a rented studio or hotel conference room. For an event with a live audience, we will add the necessary audiovisual, cameras and crew to broadcast from that originating event location.

We make sure your host location is set up for success. Your project manager will oversee a site survey pre-event to test the internet and make sure the room is set up correctly. For events with a live audience, we do full-service AV production — everything from staging, lighting and sound, to camera operation and video encoding.

STEP 4: Plan viewer support

Having support for remote viewers is critical for any virtual event. We offer a centralized support line for viewers to call or chat in if they need help logging in or troubleshooting. This takes the burden off of your teams if any support for your attendees is needed.

Our professional technicians can also support any remote locations that you are broadcasting to by performing site surveys, preparing backup internet options, and staying onsite during the webcast to handle any issues that pop up.

STEP 5: Manage the live event

Before the live event, we make sure everything is fully prepped for success – handling any speaker trainings or rehearsals that are needed to make sure everyone is confident leading into the day of the event.

Everything will be setup and tested, contingency plans put in place, and you will have a professional team on-hand to handle all technical elements — camera operators, audio technicians, video engineers, and/or technical directors.

Leading up to and during your broadcast, our remote support line will be open for users to get any help they need in real-time.

STEP 6: Debrief for next time

After your event, your project manager will lead an event debrief to summarize everything that happened and present opportunities for growth and improvement. They’ll ask for your feedback and suggest new ideas to implement moving forward.

In addition, you’ll get a report with all user information gathered during the broadcast — registration info, polls, quizzes, and more! You’ll get a recording of the webcast in whatever format you choose and further editing support (if needed) with hard drive and archiving options.

WEBCASTING PRICING PACKAGES

Our goal is to provide you with the highest level of support by operating as an extension of your team and providing recommendations to help make decisions easy. On top of that, you’ll work with one of our webcasting experts throughout the entire planning process. We offer the standard packages below and can also create a custom webcasting quote for you that fits exactly what you need.

Onsite
Broadcasting

Packages starting at $8,500

Broadcast from any location (professional studios, offices, hotels, or alternative venues). Present from one location or collaborate with other remote sites. We provide all the equipment and service for virtual-only events.

All equipment provided (lighting, cameras, microphones)
Experienced team of technicians onsite
Live video streaming with slide integration
Interactive Q&A and polling
Remote attendee support

Hybrid
Events

Packages starting at $14,000

Full AV production and webcasting included. We’ll manage the onsite production and ensure all your viewers have a smooth, engaging experience.

Full onsite AV production and service for your local audience
Live video streaming
Multi-camera shoot available
Integrated Q&A for live and remote audiences
Contingency plans
Technical director onsite to produce the event

MANAGED
WEBINAR

Packages starting at $3,500

We will guide you through the full webinar process, from using the platform to being your on-hand tech support throughout. We can also moderate your webinar and facilitate live audience Q&A.

Live audio broadcast with slide integration
Dedicated event moderator
Interactive Q&A and polling
Custom pre-registration page to capture attendee information
Remote attendee support
Live and on-demand access

(877) 633-8866 Chat Get Quote

one-point-of-contact

You’ll work with one of our webcast experts through the whole process. They’ll take the heavy lifting off your plate and coordinate all the details, including:

Staging, lighting, audio, stage set-up
Rehearsals and test-runs
Detailed contingency plans
Camera operation
Onsite encoding (which lets high-quality video be watched smoothly)
Support for viewers logging in to watch
Post-event analytics reports
+ More, because every webcast is different

Boston Event Production Services

In addition to webcast production services, we can handle every aspect of your live event at any venue in Boston or nationwide — restaurants, convention centers, and union or non-union hotels.

From AV services to custom stage design, we’re a full-service AV production company for events ranging from internal meetings to large annual conferences.

Event Production Services

event production and webcasting services Boston

Who We Work With

Webcasting Services in every city

With hundreds of technicians and equipment warehouses across the US and Canada, we service every single city. Every month, we produce an average of 719 events in 130 cities.

Every city, hotel, and venue
Local expert technicians
One-point-of-contact to coordinate all the details
Consistent experience no matter where your events are

Nationwide Locations

“I was in charge of two events in two months for a Fortune 500 company and both were both big successes largely due to the smooth productions that Meeting Tomorrow orchestrated for us.”
– Pushpa Gowda, Managing Director of Global Technology Engagement, Jones Lang LaSalle

ALL REVIEWS

LIVE STREAMING SERVICES FAQ

Can you add live-streaming to my existing event?

Yes. We can seamlessly integrate live stream production services to supplement your live event. No matter the streaming platform or number of live broadcasting locations, we provide skilled technicians, onsite encoding, detailed contingency plans, and remote viewer support.

Do you handle registration?

We can handle all your registration needs using any streaming platform you choose, including sending out login information, meeting reminders, and any other communication pre and post-event. We also track your attendee metrics like user info and feedback from polls/surveys. Then we’ll send you details on how it went — so you can start thinking about your next one.

Can you do webcasts for internal meetings between different offices?

Yes. We’re capable of helping with small internal meetings all the way up to town halls and large multi-location broadcasts. We can support hundreds of simultaneous locations with full AV equipment and technician services for multi-site broadcasting.

What if something goes wrong during my webcast?

When things go wrong during live broadcasts it can be a real disaster for both attendees and presenters. That’s why we always plan ahead for emergencies (internet goes down, presenter missed their flight, etc.) and focus on contingency solutions up front — remote viewer support lines, onsite technicians, pre-recorded audio and video options, 4G internet backups, and more.

Do you have recommendations for presenters’ attire and other best practices for webcasts?

A presenter’s effectiveness can make or break the attendee experience, and it really comes down to preparedness. That’s why we work with presenters to train them on how the platform works and what to expect during the live event. We also advise on best practices like what to wear, how to address remote attendees, and managing Q&A.

What's the difference between a webcast, livestream, webinar, broadcast, simulcast, etc?

While ”webcast” and “webinar” are generally used differently, people often use many terms interchangeably. Check out our article, “A First Timer’s Guide to Virtual Events” for more info on what they all encompass, or, if you have questions about streaming your meeting or event, call (877) 633-8866 and we can help you navigate your options.

Other AV and Technology Services Available for Boston

Boston Event Production

Boston AV Production

Boston Computer Rentals

Boston iPad Rentals

Boston Monitor Rentals

Boston Projector Rentals

Boston Video Wall Rentals

Boston Hotel and Venue Service

We have technicians based throughout Boston, including Cambridge, Waltham, and Revere – as well as every city nationwide. Whether your event is local to Boston, MA or recurring throughout the country, we’ve got you covered coast to coast. In addition to servicing every Boston office, hotel, and meeting location, we also deliver to every convention center in the Boston area, including the following: