Projector & Screen Rental Packages

Our projector and screen rental packages are based on audience size. Does your event have more than 150 people, or you’re not sure which package is right for you? Call, chat, or email us — we’re standing by to help and answer any questions you have!

budget projector rental package
Budget Projector + 6′ Tripod Screen
  • Up to 50 people
  • 2000 lumens
  • HDMI cable included
  • Skirt included
  • Screen is 6’ diagonally, adjustable height
  • Best for small rooms, meeting rooms, restaurant rooms, rooms with low ceiling heights

Starting at: $380/day or $680/week (plus delivery)

Get Custom Quote

standard projector and screen rental package
Standard Projector + 8′ Tripod Screen
  • Up to 100 people
  • 3000 lumens
  • HDMI cable included
  • Skirt included
  • Screen is 8’ diagonally, adjustable height
  • Best for small rooms, meeting rooms, restaurant rooms, rooms with low ceiling heights

Starting at: $470/day or $840/week (plus delivery)

Get Custom Quote

premium projector and screen rental package
Premium Projector + 10′ Fast Fold Screen
  • Up to appx. 150 people
  • 4000 lumens
  • HDMI cable included
  • Skirt included
  • Setup & labor included
  • 10’ wide, stands 9.5’ tall (14’ wide x 10.5’ tall with full dress kit.)
  • Up to mid-size hotel conference rooms

Starting at: $1,150/day or $2,225/week (plus delivery)

Get Custom Quote

Reminder! Recommended screen size can also differ depending on what content is being shown, as well as other factors. Contact us for a custom quote, and we will recommend the right option based on your specific event needs.

How Renting Projectors + Screens Works

gather your details

Gather Your Details

Still confirming some details? No problem. Just collect the basic info you have so far (like date and address).

place your projector rental order

Place Your Order

Send us a message or call us. We’ll confirm the ideal screen, projector, and any other equipment you’ll need.

full service av company icon

We Take Care of the Rest

Our team will deliver, set-up, and remove the projector and screen at your office, hotel, restaurant or other venue once your event is over.

nationwide audio visual company

Nationwide Service

With hundreds of technicians and equipment warehouses across the US and Canada, we service every single city. Every month, we produce an average of 719 events in 130 cities.

  • Every city, hotel, and venue
  • Local expert technicians
  • One-point-of-contact to coordinate all the details
  • Consistent experience no matter where your events are
  • Next-day or same-day equipment delivery

Nationwide Locations


jll testimonial

“I was in charge of two events for a Fortune 500 company, and both were big successes due to the smooth productions that Meeting Tomorrow orchestrated for us. Their expertise and guidance made our team of production novices look good and allowed me to confidently assure my stakeholders that everything was under control.”

Pushpa Gowda, Managing Director of Global Technology Engagement
magentar testimonial

“Thank you so much for your work this past weekend and on the entire project. You guys were 110% invested in the success of the event. That definitely helped decrease our stress. Thank you for your leadership. Thank you for your tireless effort and dedication.”

Magnetar Youth Investment Academy
cvent testimonial

“You have no idea the relief it is to simply send a month’s worth of events over to the Meeting Tomorrow team knowing all the AV and shipping logistics are going to be taken care of. They have completely streamlined the process and have taken so much weight off my shoulders. With their incredible service and attention to detail, I can rest easy knowing they’ll get the job done.”

Abi Rubemeyer, Cvent Meetings & Events Coordinator
By The Numbers








AV rentals for events

The Value of Working with Meeting Tomorrow

We specialize in servicing clients with nationwide recurring events, offering a valuable alternative to in-house AV. Learn how we can coordinate all of your AV and technology needs in hotels, convention centers, and other venues around the country with unmatched scalability and consistency.

The Same Great Service – Nationwide

Call (877) 633-8866

Meeting Tomorrow is the leading full service, nationwide AV and event technology partner to Fortune 500 companies, agencies, and associations.