Projector Equipment Rentals Nationwide

We deliver and set-up all your equipment in any hotel, restaurant, office, or other venue. You can rent a projector or screen individually, or check out our packages based on audience size below for easy planning.

Projectors & Screens

Meeting Projectors

Commercial Grade Projectors

HD Projectors

Projection Screens

Projector & Screen Packages

Based on audience size, these packages include everything needed for events up to 100 attendees.

All Packages

TV Monitors & Other Displays

Monitors, video walls, touchscreens, and other display options.

All Display Options

“The Meeting Tomorrow team represents among the highest levels of customer service I have experienced. Answers were clear and detailed enough for us to make informed decisions quickly, and their equipment is very good.”
— Navin Sarin, The Perfect Timeline

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Recent Events Featuring our Projector and Screen Rentals

How Renting Projectors + Screens Works

Gather Your Details

Still confirming some details? No problem. Just collect the basic info you have so far (like date and address).

Place Your Order

Send us a message or call us. We’ll confirm the ideal screen, projector, and any other equipment you’ll need.

We Take Care of the Rest

Our team will deliver, set-up, and run your equipment at your venue. If you’re renting a projector only (with no screen or set-up needed) you’ll receive it via UPS, and will return it with enclosed return labels.

Full-Service AV and Event Production

We specialize in full-service AV production for smooth, consistent events — sound, stage design, lighting, and more. Any city, any venue.

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FAQ: Projector and Screen Rental

How much does it cost to rent a projector and screen?

We offer daily, weekly, and monthly pricing for all equipment rentals. Our projector and screen rental pricing starts at $500, and we specialize in full AV services for conferences and events. Your final cost depends on how long you’re renting and the type of equipment and service you need. We’re always happy to work with you to figure out the best fit for your event budget.

How do I pick up and drop off my equipment?

We always deliver your rental equipment straight to you or your event, anywhere nationwide. If your order doesn’t include setup, strike, or pick-up services, we always include UPS return shipping labels.

Can you set up and take down the projector/screen for me?

We sure can. We offer set and strike services, which means a professional technician/s will set up the equipment and then take it down once your event is over. Easiest process ever.

What types/brands of projectors and screens do you offer?

We provide HD and large commercial projector rentals from professional brands like Barco, Christie, Eiki, Epson, and more from 5,000 – 25,000 lumens. Our projector screen rentals include 6’-8’ tripod screens, 4:3 and 16:9 fastfold & truss screens, and custom size large screens of any size.

What size projection screen do I need?

As a general guideline, 6’-8’ tripod screens are great for intimate settings, while fastfold and truss screens can handle much larger venues. Here is more information on how to choose the right size projector screen. Give us a call at (877) 633-8866 and we can recommend the right size screen for your needs.

How much distance do I need between the projector and screen?

The amount of space needed between a projector and screen (aka throw distance) depends on the desired projection size and the type of projector/lens being used. We can calculate the throw distance needed for your projector and screen rentals, as well as make sure everything is set up correctly.

Can your projectors and screens do rear projection?

Absolutely. We offer both front and rear projection screen options, and our projector rentals can handle both. Not sure which one you need? No problem. We love collaborating with you to create the perfect projection setup.

Nationwide Service

With hundreds of technicians and equipment warehouses across the US and Canada, we service every single city. Every month, we produce an average of 719 events in 130 cities.

Every city, hotel, and venue
Local expert technicians
One-point-of-contact to coordinate all the details
Consistent experience no matter where your events are
Next-day or same-day equipment delivery

Nationwide Locations

HEAR WHY WE’RE THE #1 AV COMPANY FOR EVENTS NATIONWIDE

“I was in charge of two events for a Fortune 500 company, and both were big successes due to the smooth productions that Meeting Tomorrow orchestrated for us. Their expertise and guidance made our team of production novices look good and allowed me to confidently assure my stakeholders that everything was under control.”

Pushpa Gowda, Managing Director of Global Technology Engagement

“Thank you so much for your work this past weekend and on the entire project. You guys were 110% invested in the success of the event. That definitely helped decrease our stress. Thank you for your leadership. Thank you for your tireless effort and dedication.”

Magnetar Youth Investment Academy

“You have no idea the relief it is to simply send a month’s worth of events over to the Meeting Tomorrow team knowing all the AV and shipping logistics are going to be taken care of. They have completely streamlined the process and have taken so much weight off my shoulders. With their incredible service and attention to detail, I can rest easy knowing they’ll get the job done.”

Abi Rubemeyer, Cvent Meetings & Events Coordinator

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